How MeetMi works

MeetMi does not run on Intel Macs. There is no iPad layout: an iPad runs the iPhone app in compatibility mode, with the microphone only.

Nothing has to be bought. Every Apple Account gets 250 free AI credits a week for live advice, background analysis, answers to your questions and meeting notes, shared by Mac and iPhone and reset every Monday at 00:00 UTC. A subscription adds web search and more credits, in three monthly plans: Standard with 2,500 credits, Pro with 6,000 and Max with 15,000. New subscribers start with a one-week free trial that includes 1,000 credits. In the United States the plans cost $4.99, $9.99 and $19.99 a month, and the App Store shows your local price. See pricing.

Web search is never switched on from this screen. You can agree to cloud AI later, or withdraw, in Settings. After this screen, a short feature tour shows you around. You can replay it in Settings → General.

MeetMi checks for the models your settings need and shows a progress dialog while it downloads. With automatic language detection, which is the default, that can be up to three models: English, Mandarin and Japanese. If you skip the download while offline, a meeting in that language can’t start. A language you choose later is downloaded when its first meeting starts.

MeetMi skips the meeting notes it saved there itself. In the app this folder is called a workspace. On iPhone you pick it through the Files app.

When the folder has material, background analysis, meeting notes and most of your questions check it before they answer. Apart from your AGENTS.md, live advice does not open your files itself. It picks up what the background analysis found there.

MeetMi reads Markdown, plain text, CSV, TSV, JSON, YAML, PDF, Word (.docx), Pages, HTML and RTF. Scanned PDFs and images need the optional OCR setting. Excel, PowerPoint, Keynote, Numbers and older .doc files are not read. MeetMi reads up to 40 files per folder, subfolders included, and unsupported files count toward that.

An optional AGENTS.md is your standing instruction to MeetMi. Live advice, the analysis and your questions follow it, and it takes priority over the meeting-type template. It does not change how the meeting notes are written. If the workspace has none yet, Generate AGENTS.md with AI… drafts one from a short form (the situation, your role, your goal and your limits) plus your files, and Write AGENTS.md yourself… starts from a blank page. Drafting uses cloud AI and credits. Either way the file is kept in a hidden .meetmi folder inside the workspace and edited in the app; an AGENTS.md left at the top of the folder no longer takes effect, and MeetMi offers to move it in.

If the folder is in iCloud Drive, MeetMi on your other Mac or iPhone connects to the same workspace by itself, once you let it open iCloud Drive. Files that are still only in iCloud aren’t downloaded behind your back: MeetMi asks first.

There is also Custom, which follows your AGENTS.md alone, so the workspace needs one. You pick the type before you start, and it stays fixed until the notes are written. Ways to use MeetMi goes through the types.

On a Mac, picking Video / Lecture / Podcast turns the Microphone switch off and leaves System Audio on. Picking another type puts the switches back as they were, unless you changed them yourself in between.

Both settings are in Settings → Meeting. On iPhone they are also on the Start Meeting sheet, as “Meeting language” and “MeetMi writes in”.

• Language spoken in the meeting. The default, Auto-detect, chooses only among English, Mandarin and Japanese. For any other language, or to skip the detection at the start, choose it here. Naming the language yourself is faster and more accurate.
• Language for advice and notes. It offers 10 languages: English, Simplified Chinese, Traditional Chinese, Japanese, Korean, German, French, Spanish, Portuguese and Italian. A new install starts in English, or in Simplified Chinese when that is the device’s first language.

The two can differ: MeetMi can hear an English meeting and write the advice and the notes in Chinese, for example. While a meeting runs, including when you pause and resume, MeetMi keeps the languages it started with. A change to the meeting language applies from the next meeting, and the writing language stays locked until MeetMi has finished wrapping up the meeting. When you continue a past meeting, MeetMi uses the meeting language that is set when you continue, so Auto-detect listens for the language again. The app’s own interface language is a separate setting, in Settings → General. It comes in the same 10 languages and follows your device’s language (English if that isn’t one of them).

On a Mac or an iPhone, if you haven’t agreed to cloud AI yet, pressing Start Meeting shows the data notice first, and you can still choose Local Transcription Only for that meeting.

Set the two switches before a meeting in Settings → Meeting, or in the capsule at the top of the window. One of them always stays on. System audio is mixed together (MeetMi’s own sound excluded). On an online call, that includes the other people’s voices, whichever app the call is in, so no bot joins the call. Because MeetMi hears the whole mix, notification sounds, music or a second video playing at the same time are transcribed too.

During a meeting, change the audio with the Microphone and System Audio switches in the Listening menu or in the capsule at the top of the window. Switching one does not interrupt the other.

Permissions. To hear system audio, macOS asks for its Screen & System Audio Recording permission, found in System Settings → Privacy & Security. After you tick MeetMi there, quit and reopen the app for system audio to start working. You can decline. With both switches on, the meeting then carries on with the microphone alone and shows a warning. With only the microphone on, MeetMi never asks for it, and with only system audio on, a meeting can’t start without it. The microphone permission is needed whenever the Microphone switch is on, and if you deny it those meetings don’t start. With the Microphone switch off, MeetMi never turns the microphone on.

Windows. MeetMi keeps listening while another app is in front. Closing the window does not end the meeting: bring it back from the Dock or with Window → MeetMi Window (⌘0). You can also shrink MeetMi to a compact window about a third of the screen wide, which shows one thing at a time (advice, analysis or transcript), and pin it above your other windows.

For a meeting in the room, put the phone on the table. You can pause or resume from the Dynamic Island, and End opens MeetMi so you can confirm and get the notes. Only keywords are shown there and on the Lock Screen, never the advice itself, and you can turn them off under Settings → Meeting. A Control Center control and a Home Screen widget each start a new meeting.

On an iPhone running iOS 27, turn on System Audio on the Start Meeting sheet, in Settings → Meeting, or under ⋯ at the top of the meeting screen. MeetMi then transcribes what the phone itself is playing, such as a video or an online lecture. Each of these meetings starts with Apple’s own sharing sheet, where you choose the entire screen. MeetMi keeps only the sound and throws the picture away as it arrives. If you dismiss the sheet with only system audio on, the meeting doesn’t start.

iPhone system audio cannot hear calls. In testing, a video call came through only as silence, and no error was shown. If system audio hears nothing but silence for a while although another app is playing, MeetMi tells you and offers to switch to the microphone. On iOS 26, and on iPad, MeetMi uses the microphone only.

MeetMi offers 13 transcription options covering 10 languages: English (US, UK or India), Mandarin (Simplified or Traditional), Cantonese, Japanese, Korean, German, French, Spanish (Spain), Portuguese (Brazil) and Italian.

Each meeting is transcribed in one language, used for both the microphone and system audio. MeetMi does not follow a meeting that switches languages: speech in a second language goes through the first language’s model.

MeetMi compares only the languages whose models are on the device, so sometimes it chooses between just two. It waits until someone speaks instead of guessing. While it decides, in any mode that uses the microphone, it listens to the microphone only. What others say through system audio is not transcribed until the language is set. If you wear headphones on a Mac, the microphone hears only you, so name the meeting language yourself. A Korean or German meeting left on automatic is transcribed as English, Mandarin or Japanese, so choose other languages in Settings.

Subtitles work on Mac and iPhone. Translated lines are kept in exports and in saved notes.

If Apple’s translation languages aren’t on the device yet, Apple shows its own download prompt. If the pair isn’t supported or the download doesn’t go through, MeetMi shows a notice and leaves subtitles off, while transcription and advice carry on. When both settings are the same language, for example a Mandarin meeting with Traditional Chinese writing, there is no subtitle line, and MeetMi does not convert between Simplified and Traditional.

Only the transcript is translated. The advice, analysis and notes are written directly in the writing language.

• How often. You can set the gap from 10 to 30 seconds, and the MeetMi relay turns away advice requests that arrive less than 10 seconds apart. The gap is a minimum, not a schedule.
• When it stays quiet. MeetMi waits for enough new speech, and it is built to stay quiet when the latest stretch is only small talk, repetition or can’t be made out.
• What it looks at. The recent transcript, the latest background analysis, your AGENTS.md, the meeting type, and anything you asked it to focus on. Live advice does not open the other files in your folder; it picks up what the analysis found there.
• On demand. To ask for advice now, press Analyze Now while the meeting is running: next to the question box on a Mac, or in Ask MeetMi on iPhone. On a Mac, the Analyze Now menu command (⇧⌘D) does the same. It covers what was said since the last card.
• No web search. Live advice never searches the web.
• On each card. Follow up asks a question about it, Mark important collects it above the newest card and on the meeting’s Note page, and the ⋯ menu copies it. Earlier cards fold into one-line rows under the newest one.

Live advice and background analysis each have their own switch, and both are on by default. You’ll find them in Settings → AI, as Offer advice during meetings and Reread the whole meeting. On a Mac they are also in the Analysis menu and in the capsule’s popover, as MeetMi Auto Advice and Deep Analysis. With background analysis off, live advice no longer draws on the other files in your folder (your AGENTS.md still goes with every card), though your questions and the meeting notes still check them.

You can pick 1 to 5 minutes in Settings. The groups follow the type, or your AGENTS.md for Custom. A negotiation tracks both sides’ positions and open issues, and a video, lecture or podcast gets a fact check and an adversarial review. You can ask MeetMi to add, rename, move or remove groups, and undo the change.

Each update folds in what was said since and redraws the board in place: tiles that still hold keep their place, and numbers change where they stand. Earlier versions are kept and go into the export as an appendix. The analysis checks your folder when it has material and, with your separate consent, can search the web.

You can also tell MeetMi what to keep an eye on. For the rest of that meeting, it carries this into live advice, the analysis and the notes. These focus notes belong to one meeting. Starting a meeting clears them, including any you gave before pressing Start Meeting, so tell MeetMi what to watch once the meeting is running.

Searches go through the MeetMi relay to Exa, which receives only the search terms and the addresses of pages to read. Exa may keep search terms and use them to train its own models. That is why MeetMi asks separately.

Live advice and meeting notes never search the web, and the MeetMi relay refuses search requests from them. When MeetMi uses the web, it is told to give the link and when the page was fetched. Each search and each page it reads costs credits.

MeetMi lets you pause a meeting or end it. Pause stops the listening and all automatic AI and keeps the transcript and analysis; Resume carries on the same meeting in the same language. On iPhone, tap the round timer button to pause or resume.

Past meetings are listed in the sidebar on a Mac and on the first screen on iPhone, for the workspace you have open. The search box looks through titles, notes and transcripts, and you can rename any meeting or continue it.

The notes are drafted from the last 24,000 characters of the transcript, together with the running analysis and anything you asked MeetMi to focus on. When your folder has material, the notes check it first. The title says what the meeting settled or where it got stuck. Every meeting type uses the same four sections, and AGENTS.md doesn’t change them. MeetMi is told to copy numbers, dates and names exactly, and to keep what was only mentioned apart from what was decided.

MeetMi saves the notes as a Markdown file with the full transcript appended, in a Meetings subfolder of your folder. If you didn’t pick a folder, the notes stay in MeetMi’s own storage and in its meeting history, and you can export them from there. On Mac and iPhone, the meeting’s page opens on its Note tab when the meeting ends.

Without cloud AI (no credit left, or no consent), a meeting ends with its transcript saved and no notes. You can reopen a past meeting and continue it later; the new transcript is added to the same record.

On iPhone, Export opens the share sheet, where you can save the file to the Files app or send it on.

Both devices need to be signed in to iCloud with the same Apple Account. Your settings and the original files stay on each device. A change arrives when MeetMi on the other device opens or comes back to the front. A meeting that is still running on one device is never overwritten from the other.

Never leaves your device: the audio.

Sent only after you agree to cloud AI, and only as text:

• the transcript
• your questions and what you asked MeetMi to focus on
• MeetMi’s own earlier replies and the running analysis
• your AGENTS.md
• what you type into the short form when you have AI draft your AGENTS.md
• the names and headings of files in your folder, and the passages the AI chooses to read
• web results, if you turned web search on

The route is the MeetMi relay, then Anthropic’s Claude Haiku 5.5. When Claude can’t answer (an outage, a timeout or a request it declines), the relay sends the same request through OpenRouter to DeepSeek V4 Flash, served by DigitalOcean, Morph, CoreWeave or Together, and you get that answer instead. Anthropic deletes API requests within 30 days and doesn’t train on them. The model and providers are set on the server and can change. Before anything is sent, the Technical detail section of the data notice shows the current ones.

If the model, the providers or the kinds of data sent change, your earlier agreement stops counting and cloud AI stays off until you agree again. MeetMi asks at your next meeting. You can withdraw your agreement in Settings at any time.

No account. There is nothing to sign up for. To grant your free credits and check a subscription, the MeetMi relay receives Apple’s signed download record or transaction and a random app token, and keeps your credit under an opaque ID. It never receives your Apple ID or email.

The full detail is in the privacy policy.

The text sent to the AI and the text it generates both count, and each web search and each web page it reads costs a fixed number of credits.

• The trial is once per Apple Account: if you took it on the Mac, there is no second one on iPhone.
• The free credits reset every Monday at 00:00 UTC, a subscription’s allowance resets when it renews, and unused credits don’t carry over.
• You can change plans at any time. An upgrade starts right away with the new plan’s credits, and a downgrade takes effect at the next renewal.
• MeetMi doesn’t sell extra credits.
• Mac and iPhone signed in to the same Apple Account share the same credits, free or subscribed.
• Settings → Subscription shows your plan, the credits used this period, when they reset, and an estimate of the meeting hours left at your current settings. It is an estimate, and questions and discussions use extra.

When the credits run out, transcription, translation, meeting history and export keep working, and a meeting in progress keeps transcribing. Advice, analysis, answers and meeting notes pause until your credits reset, or until you subscribe. See pricing.